Transcribe meetings with speaker labels
Turn meeting audio into a searchable transcript you can trust. Add custom keywords for names and jargon, turn on speaker labels to tell voices apart, and export the result wherever you need it.
Part of BrainFlow's meeting workflows.
Key benefits
- Speaker labelsTurn on speaker labels to tell voices apart in a group meeting, marked as numbered speakers.
- Keeps your terms rightAdd custom keywords so acronyms, product names, and people’s names come through correctly.
- Many languages, auto-detectedBrainFlow detects the spoken language and transcribes it, so you do not have to set the language first.
- Searchable transcriptsFind any line by keyword across titles, summaries, transcripts, tasks, and tags.
- Export anywhereSend transcripts out as Markdown, by email, or to Notion. Import existing audio or video to transcribe too.
- Private cloud libraryTranscripts sync to your own private library, encrypted in transit, backed up, and exportable anytime.
See it in action
Weekly sync, audio to transcript
Raw audio (34 min): Project update covering roadmap adjustments, launch dependencies, and design review decisions. Includes overlapping dialogue and a remote participant joining midway.Speaker 1: Roadmap shifted to prioritize billing revamp over onboarding polish.
Speaker 2: Launch dependencies include the analytics SDK upgrade pending security review.
Speaker 3: Design review approved final dashboard visuals with follow-ups noted.What is meeting transcription?
Meeting transcription turns the audio of a meeting into a written record you can read, search, and share. Rather than scrubbing through a recording to find one comment, you scan the text and jump straight to it.
BrainFlow transcribes after you finish recording, not during. You record the meeting, the audio uploads, and the transcript comes back shortly after. That order keeps recording dependable: you can capture audio offline and transcribe once you are back online.
How meeting transcription works in BrainFlow
Record or import the audio
Record the meeting in BrainFlow, or import an existing audio or video file. There is no length limit, so a long workshop transcribes in one go.
Add custom keywords for tricky terms
List the names, acronyms, and product terms you expect to come up. BrainFlow uses them so the transcript spells your jargon the way you do.
Let it upload and transcribe
When the upload finishes, BrainFlow transcribes the audio in the cloud and detects the language automatically across the many it supports.
Read, search, and export
You get a clean transcript you can search by keyword, with optional speaker labels. Export it as Markdown, by email, or to Notion.
Speaker labels for multi-person meetings
Turn on speaker labels before you record and BrainFlow separates the voices in the transcript, marking each as a numbered speaker. A four-person planning call reads as a back-and-forth between Speaker 1 through Speaker 4 instead of one undivided block of text.
Speaker labels are opt-in. You decide whether a recording needs them. That keeps a solo note clean and reserves the labelling for group sessions, interviews, and standups, where attribution matters.
Custom keywords for names and jargon
Every team has words a general transcriber will guess wrong: a product codename, an internal acronym, a client’s surname. Custom keywords let you tell BrainFlow those terms in advance, so they land correctly in the transcript and you are not fixing the same misspelling on every line.
Language is handled for you. BrainFlow detects the spoken language automatically and works across many languages, so a meeting that switches between them still comes back as one readable transcript.
Searchable transcripts you can take anywhere
Transcripts are searchable by keyword across your whole library: titles, summaries, transcripts, tasks, and tags. Type a name or a topic and you land on the exact line. That beats trying to remember which meeting a decision was made in.
When you need the transcript elsewhere, export it as Markdown, send it by email, or push it to Notion. From the same recording you can also get a short summary or structured minutes, and the general-purpose transcription tool covers voice-to-text beyond meetings.
Meetings FAQs
How do AI meeting notes work?
You record the meeting on your phone and the audio uploads when you finish. BrainFlow transcribes it in the cloud, then writes a title, a summary in markdown, a list of action items with status, and tags. You read the notes rather than replaying the recording, and everything stays searchable in your library.
Can AI create meeting minutes from audio?
Yes. Record the meeting, let it upload, and BrainFlow writes up structured minutes from the transcript: a short summary, the decisions reached, and the action items with owners you can fill in. You can edit the minutes and export them as Markdown, by email, or to Notion.
What should meeting minutes include?
Good minutes record the date and attendees, the agenda or topics covered, the decisions reached, the action items with an owner and a due date, and anything carried over to next time. BrainFlow drafts the summary, decisions, and action items for you, and you add the attendees and dates before you share.
What is the difference between a meeting summary and meeting minutes?
A summary is a short read that tells you what changed and why. Minutes are the formal record: attendees, decisions, and action items laid out in a fixed structure so the meeting can be referenced or audited later. BrainFlow writes both from the same recording, so you can keep a quick summary for yourself and tidy it into minutes when the occasion calls for it.
Can BrainFlow transcribe a meeting in real time?
No. Transcription starts after you finish recording and the audio uploads. Recording on its own keeps working if your signal drops or you go offline, so a live feed is never the thing standing between you and your notes. The transcript and notes come back shortly after the upload finishes.
Can BrainFlow tell who said what in a meeting?
Yes, if you turn on speaker labels before you record. BrainFlow then separates the voices and marks them as numbered speakers in the transcript, so you can follow a multi-person discussion. Speaker labels are opt-in, since they suit group meetings and interviews more than a solo note.
Is there a limit on meeting length?
No. BrainFlow records meetings of any length, so you do not have to stop and restart partway through a long session. Longer recordings take a little longer to upload and process.
How long does meeting transcription take?
Most recordings are ready shortly after the upload finishes. Turnaround depends on the length of the meeting and your connection, since the audio uploads before transcription begins.
Can BrainFlow handle names, acronyms, and jargon?
Yes. Add custom keywords for product names, people, and technical terms, and the transcript spells them the way you expect. BrainFlow detects the language automatically and supports many languages.
What can I export meeting notes to?
Export transcripts, summaries, and minutes as a Markdown file, send them by email, or push them to Notion. You can also import existing audio or video files to transcribe and write up the same way.
Where are my meeting recordings stored, and are they private?
Your recordings, transcripts, and notes live in your own private BrainFlow library in the cloud. Transcription runs in the cloud and your audio is encrypted in transit. BrainFlow does not sell your data or use it for ads. You can export or delete anything anytime and clear local copies whenever you like.
Try BrainFlow for Meetings
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