AI meeting minutes generator from audio
Record the meeting and BrainFlow drafts the minutes from the transcript: a summary, the decisions, and the action items. Add the attendees, edit anything, and share, without typing the record from scratch.
Part of BrainFlow's meeting workflows.
Key benefits
- Structured for youThe summary, the decisions, and the follow-ups come laid out in sections, ready for you to fill in attendees and dates.
- Decisions and action itemsThe follow-ups are pulled out as action items with status, so owners and due dates are easy to add.
- Who said whatWith speaker labels on, the discussion behind each point is attributed to the right numbered speaker.
- Quick turnaroundMinutes are ready shortly after the recording uploads, so you can circulate them while the meeting is fresh.
- Easy to shareExport minutes as Markdown, by email, or to Notion, and edit them first.
- Backed up and privateAudio, transcript, and minutes sync to your own private cloud library, encrypted in transit and exportable anytime.
See it in action
Quarterly planning, minutes output
Discussion: Leadership alignment on Q4 roadmap. Topics included platform reliability goals, mobile release cadence, and headcount plan. Notes captured manually by operations lead.Summary:
• Leadership aligned on Q4 roadmap priorities across reliability, mobile cadence, and headcount.
Decisions:
• Launch a billing migration tiger team.
• Shift mobile releases to a two-week cadence.
Follow-Ups:
• Publish the updated roadmap deck by Monday.
• Circulate the revised QA hiring plan.What are meeting minutes?
Meeting minutes are the official written record of a meeting. They note who attended, what was discussed, what was decided, and what each person agreed to do next. Unlike a quick summary, minutes follow a fixed structure, so the meeting can be referenced, approved, or audited later.
BrainFlow generates minutes from the audio. You record the meeting, the recording uploads, and BrainFlow drafts a transcript-backed write-up with the summary, the decisions, and the action items already laid out. You add the attendees and dates, tidy anything that needs it, and the record is done in minutes rather than an hour of typing.
What should meeting minutes include?
Useful minutes are short but complete. They capture enough that someone who missed the meeting can act on it, and someone reading them in six months can reconstruct what happened. A solid set of minutes covers:
- The date, time, and the people who attended.
- The agenda or the topics actually covered.
- The decisions reached, stated plainly.
- Action items, each with an owner and a due date.
- Anything deferred or carried over to the next meeting.
- A note of where the recording or full transcript lives, for reference.
How BrainFlow turns a recording into minutes
You record, BrainFlow drafts, and you fill in the names and dates before you share.
Record the meeting with speaker labels on
Start recording in BrainFlow and turn on speaker labels so the discussion behind each decision can be attributed. Recording works offline and has no length limit.
Let the audio upload and transcribe
When you stop, the recording uploads to your private library and BrainFlow transcribes it in the cloud. There is no live transcription; the write-up draws on the finished transcript.
BrainFlow drafts the minutes
One pass produces a title, a summary, the decisions, and the action items with status, structured the way minutes are. This is the same write-up step framed for the meeting record, not a separate mode.
Add attendees and dates
Fill in who was there and the meeting date, and assign owners and due dates to the action items. These are the parts only you can confirm.
Review, export, and circulate
Edit anything that needs a human touch, then export the minutes as Markdown, by email, or to Notion to send round.
Meeting minutes vs. meeting summary
Both come from the same recording. Minutes are the formal record; a summary is the quick read.
| Meeting minutes | Meeting summary | |
|---|---|---|
| Purpose | The official record of the meeting | A fast recap of the outcome |
| Structure | Fixed: attendees, decisions, action items | Flexible: a short read of what changed |
| Includes attendees | Yes, with date and time | Usually not |
| Best for | Boards, committees, projects that need a paper trail | Catching up or sharing the gist |
| Reused for | Approval at the next meeting | Your own follow-up |
Want the quick version instead? See the AI meeting summary generator.
Editing and sharing your minutes
The draft gets you most of the way, but minutes are a record, so you have the final say. Edit the wording, confirm the decisions, and set an owner and a due date on each action item before you send them out.
Then export the minutes as Markdown, by email, or to Notion. The recording and the full transcript stay in your private library, searchable by keyword, so you can check the exact wording behind a decision long after the meeting. Your audio is encrypted in transit and never sold or used for ads.
Meetings FAQs
How do AI meeting notes work?
You record the meeting on your phone and the audio uploads when you finish. BrainFlow transcribes it in the cloud, then writes a title, a summary in markdown, a list of action items with status, and tags. You read the notes rather than replaying the recording, and everything stays searchable in your library.
Can AI create meeting minutes from audio?
Yes. Record the meeting, let it upload, and BrainFlow writes up structured minutes from the transcript: a short summary, the decisions reached, and the action items with owners you can fill in. You can edit the minutes and export them as Markdown, by email, or to Notion.
What should meeting minutes include?
Good minutes record the date and attendees, the agenda or topics covered, the decisions reached, the action items with an owner and a due date, and anything carried over to next time. BrainFlow drafts the summary, decisions, and action items for you, and you add the attendees and dates before you share.
What is the difference between a meeting summary and meeting minutes?
A summary is a short read that tells you what changed and why. Minutes are the formal record: attendees, decisions, and action items laid out in a fixed structure so the meeting can be referenced or audited later. BrainFlow writes both from the same recording, so you can keep a quick summary for yourself and tidy it into minutes when the occasion calls for it.
Can BrainFlow transcribe a meeting in real time?
No. Transcription starts after you finish recording and the audio uploads. Recording on its own keeps working if your signal drops or you go offline, so a live feed is never the thing standing between you and your notes. The transcript and notes come back shortly after the upload finishes.
Can BrainFlow tell who said what in a meeting?
Yes, if you turn on speaker labels before you record. BrainFlow then separates the voices and marks them as numbered speakers in the transcript, so you can follow a multi-person discussion. Speaker labels are opt-in, since they suit group meetings and interviews more than a solo note.
Is there a limit on meeting length?
No. BrainFlow records meetings of any length, so you do not have to stop and restart partway through a long session. Longer recordings take a little longer to upload and process.
How long does meeting transcription take?
Most recordings are ready shortly after the upload finishes. Turnaround depends on the length of the meeting and your connection, since the audio uploads before transcription begins.
Can BrainFlow handle names, acronyms, and jargon?
Yes. Add custom keywords for product names, people, and technical terms, and the transcript spells them the way you expect. BrainFlow detects the language automatically and supports many languages.
What can I export meeting notes to?
Export transcripts, summaries, and minutes as a Markdown file, send them by email, or push them to Notion. You can also import existing audio or video files to transcribe and write up the same way.
Where are my meeting recordings stored, and are they private?
Your recordings, transcripts, and notes live in your own private BrainFlow library in the cloud. Transcription runs in the cloud and your audio is encrypted in transit. BrainFlow does not sell your data or use it for ads. You can export or delete anything anytime and clear local copies whenever you like.
Try BrainFlow for Meetings
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