AI meeting notes app
Record a meeting and get back a searchable transcript, a summary, the decisions, and the action items. Private by design, and ready before your next meeting starts.
AI meeting notes app workflows
What is an AI meeting notes app?
An AI meeting notes app records your meeting and turns the audio into a written record you can read instead of replaying. BrainFlow gives you back a transcript, a short summary, the decisions, and the action items, all from one recording, so you walk away with notes without typing during the call.
BrainFlow records first and writes up afterwards. You capture the meeting on your phone, the audio uploads to your private library, and the transcript and notes come back shortly after. It is one recording flow that also covers lectures, interviews, and standups; meetings are a use case of it, helped by optional speaker labels rather than a separate mode.
How AI meeting notes work
Five steps, and only the first two need you in the room.
Record the meeting
Start a recording in BrainFlow and put your phone where it can hear the room or the call. There is no length limit, and recording keeps working offline.
Turn on speaker labels if voices need separating
For a group meeting, switch on speaker labels before you record so the transcript marks who said what as numbered speakers.
Let the audio upload
When you stop, the recording uploads to your private library. If you are offline it waits and uploads when you reconnect. There is no live transcription.
BrainFlow transcribes and writes the notes
In the cloud, the audio becomes a transcript, and one pass produces a title, a summary, the action items with status, and tags.
Read, search, and share
Read the notes instead of the recording, search your library by keyword, and export anything as Markdown, by email, or to Notion.
What you get from a recorded meeting
One recording produces four things you can use straight away. Pick the sub-page for the part you came for:
- A searchable meeting transcript with speaker labels, so you can quote exact wording or check who said what.
- An AI meeting summary that recaps what changed and why, for catching up fast.
- The decisions reached, pulled out of the discussion and stated plainly.
- Action items with status, ready for you to add owners and due dates, and to fold into structured meeting minutes.
Meeting summary vs. meeting minutes
Both come from the same recording. A summary is for catching up; minutes are the formal record.
| Meeting summary | Meeting minutes | |
|---|---|---|
| Purpose | A fast recap of the outcome | The official record of the meeting |
| Structure | A short, flexible read | Fixed: attendees, decisions, action items |
| Includes attendees | Usually not | Yes, with date and time |
| Best for | Catching up and sharing the gist | Projects, boards, or anything that needs a paper trail |
Read more on the AI meeting summary generator and the AI meeting minutes generator.
Keeping meeting notes private
Your recordings, transcripts, and notes live in your own private BrainFlow library in the cloud. Transcription runs in the cloud, your audio is encrypted in transit, and BrainFlow does not sell your data or use it for ads. You can export or delete anything anytime and clear local copies whenever you like.
You can start as a guest and claim your account later to sync across devices. To see how recording and text work across the rest of the app, read about BrainFlow transcription and the voice notes app.
AI meeting notes FAQs
How do AI meeting notes work?
You record the meeting on your phone and the audio uploads when you finish. BrainFlow transcribes it in the cloud, then writes a title, a summary in markdown, a list of action items with status, and tags. You read the notes rather than replaying the recording, and everything stays searchable in your library.
Can AI create meeting minutes from audio?
Yes. Record the meeting, let it upload, and BrainFlow writes up structured minutes from the transcript: a short summary, the decisions reached, and the action items with owners you can fill in. You can edit the minutes and export them as Markdown, by email, or to Notion.
What should meeting minutes include?
Good minutes record the date and attendees, the agenda or topics covered, the decisions reached, the action items with an owner and a due date, and anything carried over to next time. BrainFlow drafts the summary, decisions, and action items for you, and you add the attendees and dates before you share.
What is the difference between a meeting summary and meeting minutes?
A summary is a short read that tells you what changed and why. Minutes are the formal record: attendees, decisions, and action items laid out in a fixed structure so the meeting can be referenced or audited later. BrainFlow writes both from the same recording, so you can keep a quick summary for yourself and tidy it into minutes when the occasion calls for it.
Can BrainFlow transcribe a meeting in real time?
No. Transcription starts after you finish recording and the audio uploads. Recording on its own keeps working if your signal drops or you go offline, so a live feed is never the thing standing between you and your notes. The transcript and notes come back shortly after the upload finishes.
Can BrainFlow tell who said what in a meeting?
Yes, if you turn on speaker labels before you record. BrainFlow then separates the voices and marks them as numbered speakers in the transcript, so you can follow a multi-person discussion. Speaker labels are opt-in, since they suit group meetings and interviews more than a solo note.
Is there a limit on meeting length?
No. BrainFlow records meetings of any length, so you do not have to stop and restart partway through a long session. Longer recordings take a little longer to upload and process.
How long does meeting transcription take?
Most recordings are ready shortly after the upload finishes. Turnaround depends on the length of the meeting and your connection, since the audio uploads before transcription begins.
Can BrainFlow handle names, acronyms, and jargon?
Yes. Add custom keywords for product names, people, and technical terms, and the transcript spells them the way you expect. BrainFlow detects the language automatically and supports many languages.
What can I export meeting notes to?
Export transcripts, summaries, and minutes as a Markdown file, send them by email, or push them to Notion. You can also import existing audio or video files to transcribe and write up the same way.
Where are my meeting recordings stored, and are they private?
Your recordings, transcripts, and notes live in your own private BrainFlow library in the cloud. Transcription runs in the cloud and your audio is encrypted in transit. BrainFlow does not sell your data or use it for ads. You can export or delete anything anytime and clear local copies whenever you like.
Try BrainFlow for Meetings
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