Record meetings for AI notes
Record a meeting on your phone and BrainFlow transcribes it and writes up the notes afterwards. Recording keeps working if your signal drops, and the audio syncs to your private library.
Part of BrainFlow's meeting workflows.
Key benefits
- Clear voice captureRecording is tuned for speech, so voices stay clear even with some background noise.
- Built for multiple speakersTurn on speaker labels before you record and BrainFlow separates the voices in workshops, interviews, and standups.
- Works offlineRecord without a connection. The file uploads and processes when you are back online, so a dropped signal never loses the meeting.
- Straight into transcriptionWhen the upload finishes, BrainFlow transcribes the audio and writes a title, a summary, and action items. You do not have to export the file yourself first.
- Backed up and privateRecordings sync to your own private cloud library, encrypted in transit. Reach them on every device and export or delete them anytime.
- Import existing audio tooAlready have a recording? Import an audio or video file and BrainFlow transcribes and writes it up the same way.
See it in action
Product kickoff, standup recording
Alex: "Let’s review the launch blockers. Jamie, status on the pricing page?"
Jamie: "Copy is locked. Dev handoff finishes today."
Priya: "QA found one accessibility issue. Patch shipping this afternoon."Speaker 1 (Alex): Launch blockers review.
Speaker 2 (Jamie): Pricing page copy approved; development wraps today.
Speaker 3 (Priya): Accessibility fix ships this afternoon.Recording a meeting for AI notes
Recording a meeting for AI notes means capturing the audio on your phone so software can turn it into a transcript and a written summary afterwards. You press record at the start, stop at the end, and the recording uploads. BrainFlow handles the transcription and the write-up once the file arrives, so you can pay attention to the conversation rather than your keyboard.
BrainFlow records first and transcribes second, on purpose. Recording on its own is reliable. It keeps going if your connection drops or you step into a room with no signal. Once you finish and the audio uploads, you get back a meeting transcript with speaker labels, a summary, and the decisions and action items pulled out for you.
How to record a meeting on your phone
The flow is short. Most of the work happens after you stop recording.
Open BrainFlow and start recording
Start a recording before the meeting begins. Put the phone where it can hear the room, or keep it near you on a call. You can claim a guest account later, so there is nothing to set up first.
Turn on speaker labels for group meetings
If more than one person is talking, switch on speaker labels before you record. BrainFlow marks each voice as a numbered speaker, so the transcript reads as a back-and-forth instead of one long block.
Record for as long as you need
There is no length limit, so you do not have to stop and restart during a long session. Recording keeps working offline, and a weak signal will not interrupt it.
Stop, and let the audio upload
When the meeting ends, stop the recording. The file uploads to your private library. If you are offline, it waits and uploads once you reconnect.
Read the notes BrainFlow writes
After the upload, BrainFlow transcribes the meeting and writes a title, a summary, action items, and tags. You read the result instead of replaying the recording.
Speaker labels are opt-in
Speaker labels separate the voices in a recording and mark them as numbered speakers, so a three-person discussion reads as Speaker 1, Speaker 2, and Speaker 3 instead of one continuous block. They earn their keep in standups, interviews, and workshops, where who said what is the whole point.
You turn speaker labels on yourself before recording. They stay off by default, because a solo voice note does not need them. Leaving the choice to you keeps the transcript clean for the recordings that are just you thinking out loud.
What happens after the upload
Once the audio reaches your library, BrainFlow transcribes it and runs a single pass that produces the title, a summary in markdown, action items with status, and auto tags. There is no live caption during the meeting. The work happens after recording, which is what keeps the capture reliable and lets you record offline.
From there you can keep the transcript, turn it into a short meeting summary, or write it up as structured meeting minutes. Everything stays in your library and is searchable by keyword across titles, summaries, transcripts, tasks, and tags.
Keeping recordings private
Your recordings, transcripts, and notes sync to your own private BrainFlow library in the cloud. Transcription runs in the cloud too, and your audio is encrypted in transit. BrainFlow does not sell your data or use it for advertising.
You stay in control of the files. Export anything as Markdown, by email, or to Notion. Delete recordings you no longer want, and clear local copies from your phone whenever you like. For a wider view of how capture and text work across the app, see BrainFlow transcription and voice notes.
Meetings FAQs
How do AI meeting notes work?
You record the meeting on your phone and the audio uploads when you finish. BrainFlow transcribes it in the cloud, then writes a title, a summary in markdown, a list of action items with status, and tags. You read the notes rather than replaying the recording, and everything stays searchable in your library.
Can AI create meeting minutes from audio?
Yes. Record the meeting, let it upload, and BrainFlow writes up structured minutes from the transcript: a short summary, the decisions reached, and the action items with owners you can fill in. You can edit the minutes and export them as Markdown, by email, or to Notion.
What should meeting minutes include?
Good minutes record the date and attendees, the agenda or topics covered, the decisions reached, the action items with an owner and a due date, and anything carried over to next time. BrainFlow drafts the summary, decisions, and action items for you, and you add the attendees and dates before you share.
What is the difference between a meeting summary and meeting minutes?
A summary is a short read that tells you what changed and why. Minutes are the formal record: attendees, decisions, and action items laid out in a fixed structure so the meeting can be referenced or audited later. BrainFlow writes both from the same recording, so you can keep a quick summary for yourself and tidy it into minutes when the occasion calls for it.
Can BrainFlow transcribe a meeting in real time?
No. Transcription starts after you finish recording and the audio uploads. Recording on its own keeps working if your signal drops or you go offline, so a live feed is never the thing standing between you and your notes. The transcript and notes come back shortly after the upload finishes.
Can BrainFlow tell who said what in a meeting?
Yes, if you turn on speaker labels before you record. BrainFlow then separates the voices and marks them as numbered speakers in the transcript, so you can follow a multi-person discussion. Speaker labels are opt-in, since they suit group meetings and interviews more than a solo note.
Is there a limit on meeting length?
No. BrainFlow records meetings of any length, so you do not have to stop and restart partway through a long session. Longer recordings take a little longer to upload and process.
How long does meeting transcription take?
Most recordings are ready shortly after the upload finishes. Turnaround depends on the length of the meeting and your connection, since the audio uploads before transcription begins.
Can BrainFlow handle names, acronyms, and jargon?
Yes. Add custom keywords for product names, people, and technical terms, and the transcript spells them the way you expect. BrainFlow detects the language automatically and supports many languages.
What can I export meeting notes to?
Export transcripts, summaries, and minutes as a Markdown file, send them by email, or push them to Notion. You can also import existing audio or video files to transcribe and write up the same way.
Where are my meeting recordings stored, and are they private?
Your recordings, transcripts, and notes live in your own private BrainFlow library in the cloud. Transcription runs in the cloud and your audio is encrypted in transit. BrainFlow does not sell your data or use it for ads. You can export or delete anything anytime and clear local copies whenever you like.
Try BrainFlow for Meetings
BrainFlow is live on iPhone and Android. Download it free and start in seconds.
